Now when I started writing this, it was Yesterday that we had had our wrap up for the latest Action On The Side one-month weekend filmmaking project… (of course I didn’t finish the post, and I’m here now, a month later, to type up my thoughts)
This was the 25th one-month weekend filmmaking that AOTS has run: I know this, because I’ve been working behind the scenes on the website and am building a page with all of the projects.
The project is a skills development project. Reflection is vital to skills development. I’m trying to challenge myself to write my own reflections down in my blog.
The finished film:
The Seed (aka Rufus the Houseplant)
This project had the most participants we had had for a long time – 13! plus two interns!
New things for this project:
- We had two interns for this project: Clarissa as Producer’s Assistant Intern and Melissa as the Social Media Marketing Assistant Intern. We haven’t had the Social Media Marketing intern for a while, so it was good to have support with promoting the project and the film.
- Melissa updated our Instagram page. It turned out we didn’t have a LinkTree set up for AOTS (I thought I had done that, but I hadn’t), so Melissa set that up. She also did some awesome graphics for us. I’ve now invested in Canva Pro to help with marketing going forward.
- Two days before the project started, we had a table at the UK Film & TV Jobs Fair in Harrow. We had a team of 5: me (producer and organiser), Alice (our regular Script Editor), Melissa (our intern), Esther (former intern and organiser of our showreel projects), and Alex (star of our previous AOTS short film, Drone). We had a lot of interest and at least two last-minute sign-ups from that event.
- I continue to update the AOTS website. I’m building a Past Events page, where I can share details of upcoming events and photos from previous events. That isn’t fully live yet, but I’m working on it.
- I have a pro Zoom account now. Meetings could be held on Zoom with breakout rooms, which made preproduction easier. For instance, I could have a meeting with the Art Director while the Director, 1st AD, and DP were in another room discussing shots.
- Building on that, I’m now running monthly webinars. The webinar on Film Festivals (speaking to film festival organisers and judges) ran during the March project – during the delivery week – which was additional stress. But I think it worked well (I’m editing the video still, and will share it when it’s ready).
- We had two Script Editors, working with a new Script Editor for the first time. I prepared a video for the Script Editors to manage their expectations on the writing standard, who the participants are, and what their role entails.
- Because we had so many people and with multiple tasks, and people wanting to learn what the others were doing, I developed a Preproduction Tasks document and another for Post Production. The team could all access it, so they can see what others had to do. It had tags and a checklist of what they need to do for their role. Not everyone used it, which isn’t ideal, so I’m going to need to reflect on that. But it was a valuable document, which can easily be a template.
- There was some stress during the shoot. From that, I bought in an additional reflection point straight after the shoot. Reflection is a key part of skills development, so this allows the team to identify points earlier on, rather than leaving it to 1-2 weeks after the screening (3-4 weeks after the shoot).
- The screening was at the newly renamed Multi Story in Peckham (previously Peckham Levels). They have really done up the screening auditorium – with blocking out the light and sparkle.

Some Key Reflections on this project
- Because we had such a huge group, I encouraged them to split into two teams to make two films. But the group elected to work together on one film. This meant some people didn’t have key roles, and found themselves sitting around not doing much, especially on shoot day 2. I’ve got a plan for that going forward, which involves bringing on people at my level who can (co)produce a team, and I can then focus on Exec Producing.
- Most of the reflection from the review meeting is that we end up selecting the easiest script. There are always people who are new to the project, and now that they have seen it, they know what to write and pitch for next time — which is great.
- I’ve invested in some additional kit going forward: sound, monitor, camera batteries (we borrowed kit from a friend, because I’m looking after it for him). That should make the project easier, especially if we end up splitting into two or more teams.
- In the review meeting, we discuss the project, the final film, and skills development. I’ve now added a clear question of ‘do we want to promote this film and submit it to film festivals, or do we leave it as a skills development project?’. This brings the team into the decision, and we can discuss whether the project has legs.
- We had drop-off in engagement with the project: namely the people who had a boring / stressful experience on-set, who then didn’t attend the screening, or complete the feedback form. I’m not sure how to resolve that, so it’s a point for further development. I can manage expectations. Film shoots are stressful; they are long (12 hour days, sometimes longer); but they’re fun. It’s managing expectations.
The film is online. We have an IMDb page, Letterboxd listing, promo. Every time I run the project, I develop it further. Regardless of the finished film, I think everyone involved learned something — and that is the goal for the project.

































